Watchfolders

A watchfolder is a kind of abstract folder which contains all files, which match a specific search query.

In contrast to Advanced Search, however, watchfolders can also send notifications as soon as new files are available that match the query.

Admins can also provide so-called shared watchfolders for individual user groups or all platform users.

The watchfolder view can be toggled between the list view and the grid view:

To create a new personal watchfolder, select "Add Watchfolder" in section "My Watchfolders". You are not restricted when choosing a watchfolder name.

You can either select a stored search query for the watchfolder or select "create plain search" to define a new query after the folder has been created.

In addition, you can select if and when the watchfolder should inform you about new uploads which match your query. Options are:

• never

• daily – at selected time (UTC)

• every monday, tuesday... – at selected time (UTC)

Option A: select "create plain search"

After clicking "Save" the new watchfolder opens, and you can edit the query. After hitting "Save" you get the content of your new watchfolder.

Option B: select an existing search

If you selected an existing query and click "Save", you will skip the edit part and the content of your watchfolder will be displayed immediately.

To create a new shared watchfolder, select "Add Shared Watchfolder" in section "Shared Watchfolders". You are not restricted when choosing a watchfolder name.

The only difference compared to creating personal watchfolders is the selection of target users/groups. After creating the shared watchfolder, you can select:

• Shared with Everyone – each user in your platform can view this watchfolder and will be informed about new files (if selected)

• Shared with User Group(s) – only selected user group(s) can view this watchfolder and will be informed about new files (if selected)

You can edit a watchfolder by either clicking the edit icon in the folder listing (only visible on hover) or by going to the desired folder and click the "Edit" button.

Deleting a watchfolder is a very straightforward process: in order to delete a watchfolder, you can press the "Delete" button inside a watchfolder. An alternative way is to delete using the delete action button in the list view.