Frequently asked questions


What purpose does the archive serve?

We created our archive so that our customers can store their currently not relevant but at the same time not rejectable content at low cost. 

How does the archive work?

The archive is only one click away. If I have a video that I don't currently need, I can move it to the archive.

If I have videos in high-speed storage that I don't need at the moment, I can move them to the archive. With one click it can be moved. This saves me money, because the costs for keeping the archive are significantly lower than the costs for high-speed storage. Otherwise, not much actually changes - the asset is still visible in my scoopa platform and can also be found using the search function. Also the automatically generated preview of the video can still be used. This ensures a comfortable search of the archive. Only a download of the video is not possible anymore. Therefore the file has to be restored by an authorized person (corresponds to a renewed shift into the high-speed storage).

How can I use the scoopa-archive to significantly reduce my costs?

By moving my content from high-speed storage to the archive I can significantly optimize my costs.

You want to lower costs for your massive amount of content? If you have a lot video to be uploaded to - more than the included volume per month - you can lower costs for the highspeed-storage by managing your content. If this is your choice you need to manage the archive very actively to use the included storage at its best.

Here comes how it works:

The minimum presence for each file (and with it the GB of this file) in the highspeed storage is 7 days. So if the archiving process of this file comes into effect after this period you can use the GB again within this month. In theory you can have 1GB used 4 times per month. Please be aware that this operation needs a very intense and good management with exact timings and it can not be automated at present.

Manual Workflow:

  1. You upload any file.

  2. After the upload you select this file within the platform and click the button "archive". -> The File is now in the cue of 7 days to be archived. (notice: there is a dialogue within uploading named "File will be auto-archived after the first billing period" - this is NOT the same as this results in archiving the file before it will be charged in highspeed-storage a second time - in most cases after 30 days)

  3. After 7 days and 1 hour you upload another new file.

As a month has 28, 30 or 31 days you can put this workflow in effect 4x times a month but then you realy need to make sure the upload and archiving is done within the 1 hour window: 1st day of the month 00:00-01:00 for step 1+2 (meaning also you need a good internet conection to upload 200GB within 59 minutes) followed by the 3rd step at 7th day of tzhe month 01:00-02:00 and so on.

This is the workflow which works in theory to make the best out of the given free storage. This operation is 100% in the responsibility of the administrators!

Conclusion: We believe that it is possible to to have a 3-times turnover per GB per month which makes 600GB new uploads possible within Enterprise-Contract.

Restore process (from archive):

Restoring content from archive into the highspeed storage can be managed similary. Within the dialogue to restore content you are asked for how long you want to restore the file (after this period the file is archived again automatically). If you choose 7 days you can manage the storage same as mentioned above.

Is automatic archiving possible?

The platform owner can activate "Enable Auto-Archive" under Settings > Cost control. From now on, all incoming data is automatically moved to the archive after the first accounting period (30 days), which can help to significantly reduce costs.

What is Direct-to-Archive?

It is possible to upload directly to the archive instead of the path through our highspeed storage.

This feature is called Direct-to-Archive (D2A) and was especially designed for uploads of existing archives or content whose original files should not be available for download in the highspeed storage at any time.

Learn more about Direc-to-Archive in our docs.