Content
A quick overview about the folders in scoopa, folder structure recommendations, and available folder actions.
As explained in the article "Understanding the philosophy" we recommend you to organize your folders by content type. But of course you are free to structure your folder as you see fit. There are no restrictions in scoopa considering building a structure.
Except for the action buttons on top, the folder view is the same for admins as well as for users.
The folder views can be toggled between the list view and the grid view:
Folder actions are accessible in both list and grid view.
Folder and file status is visible in the "Size & State" column. You can trigger a calculation for the size and status of folder by clicking the calculator icon.
The "Shared with" colum indicates the users that have access to the folder by showing the user initials. This is useful for small recipient circles where most users are known.
The "Notification" column indicates whether notifications are enabled on the folder.
In grid view there is only a subset of indicators present and visible. If a folder has notifications turned on, the folder is marked with a bell icon.
There can be additional labels behind a file or folder name indicating:
a featured folder (star icon)
if you have downloaded the file already
Access Control in scoopa allows for a very granular configurations. You are able to assign the following rights to users and usergroups:
read - user can view the folder and its content and also play the preview
download high-res - user can download the high-res version of all assets in the folder
download low-res - user can download the low-res version of all assets in the folder
upload - user can upload to this folder
manage - user can manage the folder and the files within
You may also mass assign rights with the buttons on the top right of the matrix.
As you may have noticed in the previous screenshots, the folder tree can now be collapsed to increase the overal visibility and to improve the management of large platforms with many folders.
It is also possible to toggle the whole tree with the new button "toggle collapse".
This feature is available in the "edit user" and the "edit usergroup" view.
The default behavior in scoopa is full inheritance of all user rights from the parent folder. This can be overridden in the "Add Folder" dialogue. You can also select to inherit the copyright metadata field from the parent folder in this dialogue.
Notice
Inheritance has only a one-time effect. That means once you create a new folder inside a parent folder, all current rights will be inherited. Following changes in the parent folder will not trickle down to the child folders.
To create a new folder, select "Add Folder" in the files root or in any existing folder. You are not restricted when choosing a folder name. You can also choose to inherit rights (default: true) and copyright-data (default: false) from the parent folder.
Furthermore you can choose if the new folder should send notifications. This can be changed at a later point by editing the folder.
Tip
Disabling notifications can be useful if you want to prefill your folders before notifying your users. For example folders that contain a lot of images and should not send out a massive amount of notifications.
You can edit a folder by either clicking the edit icon in the folder listing (only visible on hover) or by going to the desired folder and click the "Edit" button.
Once in edit mode, there are two main areas to focus on: "Access Control" and "General Settings".
As documented in the Access Control article you can manage rights for one user or many users at once in this matrix.
In "General Settings" you can change the folder name, notification settings and if the folder should be featured on the dashboard or not. You can also add a folder description and a copyright notice with our rich text editor.
To better discern folders in grid view, you can provide a folder icon image. It is also possible to brand a folder with a custom header image. Learn more about that here.
Hint
You can change the folder name at any time. This has no effect on previously generated links or notification mails.
Deleting a folder is a very straightforward process: in order to delete a folder, you can press the delete button inside a folder. (You must first edit a user). An alternative way is to select one or more folders in a folder listing and then press delete.
Every deletion must be confirmed by entering "DELETE" in the dialogue.
You can move folders by pressing the "Move" button either from within the folder edit view or by selecting folders in the folder listing and selecting the "Move" action button.
After that you need to select the target folder and proceed. Please note that you cannot move a folder onto itself or its children.
Notifications
Please note that moving a folder will not trigger any notifications in the target folder.
As you cannot archive folders per se, but rather their contents, archiving & restoring folders is a helper function to do just that. All files in the folder and in subsequent child folders will be archived or restored.
The process itself is as easy as deleting or moving. You can select folders from a folder listing and select the action "Archive" or "Restore". Let's start with archiving:
After confirming the archive process, all suitable assets will be archived immediately, and all non-suitable assets will be scheduled for archiving at the next possible date.
Why can't all files be archived immediately?
Please read our article about How files are counted against included storage to learn more about that.
Restoring folders is a similar process. First you have to select the folders you want to restore in a folder listing, followed by selecting the time period for restoring from the "Restore" drop-down menu. You can choose to keep files restored until the end of the current month (ensuring that you won't be billed again next month), for 7 days, 2 weeks, 1 month and 1 year and also forever (permanent restore).
Please be aware that for restoring files or folders you have to confirm that costs according to your subscription plan will occur.