Files

A file in scoopa normaly goes through these states:

• uploading

• online

• online & scheduled for archiving – when you archive an asset but it is not yet suited for immediate archiving

• archived

• online – restored and optionally scheduled for archiving later

Additionally there is a upload failed status.

Additional indicators

There can be additional labels behind a filename indicating:

• star icon – a featured file which is only visible for admins

• green icon in the download button – if you have downloaded the file already (and also an additional hint below the download-button)

This article addresses the file upload via browser on scoopa.com. There are two alternative ways to upload files to scoopa:

• our scoopa Uploader App

• our Direct-to-Cloud Ingest

First you have to navigate to the folder you want to upload to. Please note that you cannot upload files to the root folder. In your desired folder, select "Add Files" and "Choose files" to select one or more files on your computer.

You can use the original filename or provide a new one (not available for selecting multiple files). Furthermore you may check if a notification should be sent for this particular upload.

You can cancel, pause and resume your upload anytime.

Available Options:

• Auto-Archive – after first billing period. Read more about cost control here.

• Direct-to-Archive – for cost-effective upload direct to the archive pricing tier. Learn more about Direct-to-Archive and our pricing tiers.

There are special previews available for video-files, images and audio-files.

For video files there are two download buttons available: "Download" will download the originally uploaded file, "Download Low-Res" will download the generated preview h264 file.

For images there is only the original file available for download. Besides general metadata, there is also IPTC metadata extracted from the original if provided.

You can edit a file by either clicking the edit icon in the folder listing (only visible on hover) or by going to the desired file and click the "Edit" button.

Once in edit mode, there are multiple areas to focus on depending on the asset. "General Settings" are available for all assets.

In "General Settings" you can change the file name and notification settings.

You can also mark the file to be featured on the dashboards by checking "File is featured on the dashboard".

You can also add a file description and a copyright notice with our rich-text-editor.

You can also add meta-data to the asset:

• Date – content date in addition to the upload date

• Keywords – comma separated keywords

• Tags – comma separated tags

• Taxonomies

In order to delete a file, you can press the "Delete" button inside a file. An alternative way is to select one or more files in a folder listing and then press "Delete".

Every deletion must be confirmed by entering "DELETE" in the dialogue.

You can move files by pressing the "Move" button either from within a file or by selecting files in the folder listing and selecting the "Move" action button.

After that you need to select the target folder and proceed.

You can copy files by pressing the "Copy" button from within a file.

After that you need to select the target folder and proceed.

A copy of the original asset will be created in the target folder, which contains all the information of the original asset except for metadata such as taxonomies or loggings.

You can select files from a folder listing and select the action "Archive" or "Restore". Another approach is to select "Archive" or "Restore" from within a file.

Let's start with archiving:

After confirming the archive process, all suitable assets will be archived immediately, and all unsuitable assets will be scheduled for archiving at the next possible date.

Restoring files is a similar process. First you have to select the files you want to restore in a folder listing, followed by selecting the time period for restoring from the "Restore" drop-down menu. You can choose to keep files restored until the end of the current month (ensuring that you won't be billed again next month), for 7 days, 2 weeks, 1 month and 1 year and also forever (permanent restore). You can also restore from within a file.

Please be aware that you have to confirm that costs according to your subscription-plan will occur for restoring files or folders.

The trash gives you a quick overview about all the files and folders you deleted in the last 7 days. You can restore any file or folder by hovering over the item and select the blue restore icon at the end.

In the restore dialogue select the target folder for the restoration.

You can also see the planned date when the files will be hard deleted.