There are different ways in scoopa to add information to an asset and search for those assets.

The most obvious way is of course the folder and file name. Next you can use the description and copyright fields to provide more information about your asset. You can also use Keywords and Tags to categorize your assets.

With large datasets there is often a problem with tagging files with metadata tags in a consistent way. Freetext Keywords and Tags therefore are often problematic because they can easily mispelled or missused.

That is where taxonomies come in to play. Read more about Taxonomies in the next article.

Understanding taxonomies

Taxonomies in scoopa are used to organize and categorize content. A taxonomy is a hierarchical system of classification that is used to group similar items together. In scoopa, taxonomies are used to create a structured organization of content that makes it easier to find and manage.

All taxonomies used in scoopa are hierarchical. That means every taxonomy has multiple terms. Each term ist a child of its taxonomy. Example of a taxonomy could be a list of cities. So the taxonomy would be "Cities" and a term would be "London".

Taxonomies are important for content management because they allow content to be easily categorized and retrieved. By using taxonomies, we can ensure that tags and keywords are always spelled correctly. Another benefit is that the user does not have to create them on-the-fly leaving you with often chaotic results like "London", "City of London", "London - Nottingham" etc..

The downside of using taxonomies is that you need to prefill the terms before they can be used.

Manage taxonomies

Go to "Settings" -> "Taxonomies" to manage your taxonomies.

Taxonomy start screen.
Taxonomy start screen

Create and manage taxonomies

Let's create your first taxonomy. In the start-screen enter your first taxonomy. We are using "Cities" as an example.

Taxonomies in scoopa.
Taxonomies in scoopa

After creating your first taxonomy, the next step is to fill your new taxonomy with terms.

Taxonomy - enter terms.
Taxonomy - enter terms

In this screen you can add one or multiple terms by comma separating them. You can also edit the taxonomy name itself.

In the next step you can manage your taxonomy. You can edit the name of the taxonomy as well as rename and delete taxonomy-terms.

Manage taxonomy.
Manage taxonomy

Assign taxonomies to files

After you created your first taxonomies and terms, you can now assign taxonomies to files. Let's begin!

Edit file - meta data and taxonomies.
Edit file - meta data and taxonomies

At the bottom of the meta-data section in file-edit you can select from existing taxonomies and terms. Once you select a combination you can click "Add Taxonomy". Once added you can see all your taxonomies above the input mask and also delete them if neccessary.


Please note that taxonomies are only persistant after you press "Save".

Once assigned you can see the taxonomies in the file preview. You can also search for your taxonomy in the advanced-search.

Taxonomies in the file preview.
Taxonomies in the file preview
Search for taxonomy.
Search for taxonomy