Meta-Data-Import

You can enrich already existing files or folders in scoopa with meta-data by uploading Excel-sheets. It is possible to mass-import:

  • Name of asset or folder

  • Copyright

  • Description

  • Keywords

  • Tags

  • Taxonomies

In order to enable the system to make a connection to existing files and folders you need to provide one of the following identifiers:

  • File-ID

  • Folder-ID

  • Filename

If a row in your excel has a folder-id the system will update the folder-name, description and copyright fields and ignore other columns. If the row has a folder-id and an asterisk in the file-id column - all files in this folder will be updated with the provided columns: description, copyright, keywords, tags, taxonomies.

If a row has a file-id the system will only update this given file. If a row has a filename as identifier than all files with this filename in the platform will be updated.

Import Template

By clicking "download template" you can download an example excel file detailiing all possible options you have to provide meta-data.

To help you enrich existing files and get knowledge of your file and folder identifiers (ids) you can also download the folder-tree and folder-file-tree containing all your files and folders in your platform. These Excel files can serve as starting points.

Once you have your excel file prepared you can start your import by selecting your local excel file and click "proceed to field assignment".

Next you need to identify and assign the columns in your excel-file to know input fields.

After proceeding you will be presented with the results of the import. If there are rows that could not be assigned or did throw an import error - you will see those here listed.

That's it!